Hampshire and Isle of Wight Healthcare NHS Foundation Trust is hiring a Ward Clerk for Cedar Ward at Petersfield Hospital, with applications closing on 15 November 2026. The post is permanent and part-time at 22.5 hours a week, paid at Agenda for Change Band 3, with a salary of 25,760 pounds to 27,476 pounds a year pro rata.

The vacancy was posted on NHS Jobs on 30 October 2026 under reference 348-PSE-12928. The role is based at Petersfield Hospital on Swan Street in Petersfield, Hampshire, and applications must be made through the official NHS Jobs listing. The Trust says the advert may close earlier if enough applications are received, so candidates should not wait until the last day.

What the Ward Clerk will do

The Ward Clerk will be part of the admin team based at Cedar Ward, providing confidential and efficient administrative support to the ward team. The main duties include using and updating the electronic record system for clinical records, working with patient notes, handling discharge papers and passing tasks to other services.

The post holder will manage appointment bookings, update electronic record systems and send appointment letters in line with Trust guidelines and targets. The role also involves word processing of correspondence including letters, memorandums, agendas, minutes and reports, receiving patient referrals, preparing patient documentation and acting as a first point of contact for referrers, patients and carers. The Ward Clerk will deal with telephone enquiries to the clinical team and liaise by telephone or in person with clients, colleagues and other healthcare professionals.

The Trust is looking for someone with a caring and courteous manner who enjoys working with staff at different levels, can work unsupervised and can prioritise a varied workload at peak times. The successful candidate will need to be able to work effectively on their own initiative and to maintain a high level of knowledge of the work of the team.

Who can apply

Applicants need a good standard of education, including GCSE or O-level English or Maths at grade C or above, and a vocational qualification such as RSA III typing, ECDL or NVQ Level 2 or 3 in business administration, or equivalent experience. Candidates must be computer literate and competent with Microsoft Office, including Word, Excel, Outlook and PowerPoint.

Applicants must also be a car driver with business class insurance and be willing to use a car, as cross-cover may be needed between wards at different sites. NHS experience and training on the RiO electronic record system are desirable but not essential. This post is subject to a Disclosure and Barring Service check under the Rehabilitation of Offenders Act.

Pay, hours and how to apply

The post is permanent, part-time at 22.5 hours a week, with flexible working. The salary is 25,760 pounds to 27,476 pounds a year, paid pro rata for the part-time hours. The Trust says it is happy to talk about flexible working options as part of the interview process.

The Trust is unable to offer Skilled Worker visa sponsorship for this post, and applicants must have the right to work in the UK at the time of application. Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people, with more than 13,000 staff working in the community and in local hospitals. Applications close on 15 November 2026 and must be submitted through NHS Jobs using reference 348-PSE-12928.